Housing at Asilomar

  HOUSING UPDATE: 12 JULY 2000

Asilomar has booked all overnight rooms that were set aside for our Symposium. The only possibility of obtaining an overnight room at Asilomar is if you are willing to stay in a 4-person room with 3 roommates that Asilomar staff will assign. (These roommates will all be attending the Symposium.) Please fax your Asilomar Housing Registration Form to Asilomar indicating this option immediately. If you would like to be put on a waitlist for single or double-occupancy rooms that may become available due to cancellations, you may do this, but there are no guarantees. Please fax your form to Asilomar immediately indicating this option.

Asilomar Conference Center

Mailing and Overnight delivery address:
  800 Asilomar Blvd.
  Pacific Grove, CA 93950
  (831) 372-8016


Asilomar Conference Grounds (grounds map) are situated on the tip of the Monterey Peninsula overlooking the Pacific Ocean (local map). The grounds occupy 109 acres of secluded forest and dune landscape, and is minutes away from all the other attractions of the Monterey Peninsula, including world-famous golf courses, tennis, fishing, shopping in nearby Carmel, and the world-renowned Monterey Bay Aquarium. The Asilomar Conference Grounds are part of the California State Park system and are maintained in a rustic, yet comfortable manner. Asilomar is located in a splendid seaside grove scattered with small housing units, excellent indoor and outdoor dining facilities, and first-rate meeting rooms, where we will be having our daily sessions.

Staying at Asilomar will afford great convenience due to the centralization of all activities at Asilomar: meetings, meals, and overnight lodgings. Overnight rooms range from small, private, 2-person maximum quarters to larger, shared, 4-person maximum quarters. Each room has its own private bathroom. Rooms generally contain either one double bed, two double beds or four single beds. Some rooms have fireplaces and ocean views.

We have reserved overnight accommodations for conference participants on the grounds of Asilomar. Rooms at Asilomar are a very economical and convenient alternative to the surrounding hotels and motels. Staying at Asilomar saves the conference participant the trouble of parking, locating restaurants and paying for food separately, and transportation to and from the conference. Three meals/day + tax are included in the price of overnight accommodations at Asilomar. Meals are served on the grounds in a large pleasant dining hall.

HOUSING UPDATE: 12 JULY 2000

Asilomar has booked all overnight rooms that were set aside for our Symposium. The only possibility of obtaining an overnight room at Asilomar is if you are willing to stay in a 4-person room with 3 roommates that Asilomar staff will assign. (These roommates will all be attending the Symposium.) Please fax your Asilomar Housing Registration Form to Asilomar indicating this option immediately. If you would like to be put on a waitlist for single or double-occupancy rooms that may become available due to cancellations, you may do this, but there are no guarantees. Please fax your form to Asilomar immediately indicating this option.

We are soliciting donations to help cover housing costs for those who cannot afford them. If you would like to make a contribution, however small, please contact the Symposium Administrators () via e-mail or call (805) 893-5101.

Many thanks to Heather Keith for her generous donation to the housing fund.

The shared housing board is also intended to help participants lower their costs.

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Registration for Staying Overnight at Asilomar

Asilomar Housing Registration Form (PDF-version)

DEADLINE: JULY 6, 2000

If you would like to stay at Asilomar during the 11th International Symposium on Bioluminescence and Chemiluminescence, please download this PDF-version Housing Registration form. To read this form you need Adobe Acrobat Reader (it's free), which you can download easily now by clicking on the Adobe Acrobat Reader link above. NOTE: you can type your information into this form in Acrobat Reader 4.0, then print it. If you use Acrobat Reader 3.0, you will need to print the form, then fill it out by hand. Reserve early: rooms at Asilomar are assigned on a first-come, first-served basis.

HOUSING UPDATE: 12 JULY 2000

Asilomar has booked all overnight rooms that were set aside for our Symposium. The only possibility of obtaining an overnight room at Asilomar is if you are willing to stay in a 4-person room with 3 roommates that Asilomar staff will assign. (These roommates will all be attending the Symposium.) Please fax your Asilomar Housing Registration Form to Asilomar indicating this option immediately. If you would like to be put on a waitlist for single or double-occupancy rooms that may become available due to cancellations, you may do this, but there are no guarantees. Please fax your form to Asilomar immediately indicating this option.

If you are having any problems downloading or viewing the Housing Registration Form, please contact the Symposium Administrator () via e-mail or call (805) 893-5101, and we will mail or fax you a copy of the form and instructions.

Mail or fax this form directly to Asilomar Conference Grounds. There is no electronic submission of this form.

The Federal Tax ID number for Asilomar is 16-1501970, if you institution needs that information.

IMPORTANT:
Booking and payment for accommodations at Asilomar are separate from registration for the conference. It will be handled directly through Asilomar. You must complete a Housing Registration Form (link provided below). This form must be faxed or mailed directly to Asilomar with payment.

Your early attention to this matter is advisable because Asilomar space might become limiting.

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ALERT: Accommodations must be booked well in advance, whether staying at Asilomar or otherwise. Please do not delay making your reservations either at Asilomar or local hotels (if you choose to stay off Asilomar grounds) as the conference immediately follows a US holiday weekend (Labor Day) and the following weekend, September 9-10, there is a national car race in the Monterey area. Many hotels in the area are already sold out as of January 2000!

 

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Asilomar's Cancellation Policy

All cancellations are subject to a US $25 per person processing fee. Cancellation after July 6, 2000 is subject to forfeiture of all fees if space is not resold. In the case of cancellation on the day of arrival or early departure, all fees are forfeited.

 

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Staying in a local hotel or motel

If you desire more luxurious, private accommodations there are many excellent hotels in the immediate vicinity, many within walking distance to the conference grounds. This listing of hotels was compiled by Symposium staff in January 2000 and reflects availability and prices at that time.

Please do not delay making your reservations at these local hotels because the conference immediately follows a holiday weekend (Labor Day) and the following weekend, September 9-10, there is a heavily attended National Car race in Monterey.

If you do decide to stay off the Asilomar Grounds, and particulary if you are in accommodations that are not within walking distance to Asilomar, a rental car is highly recommended. You will need to drive to the Conference Grounds daily and drive to restaurants. There is parking available on Asilomar Grounds and in the surrounding areas.

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Staying at Asilomar before and/or after the Symposium

By completing the Asilomar Housing Registration Form (& mailing it to Asilomar) you are reserving overnight accommodations at Asilomar only for the dates of the Symposium (Sept. 6-10). If you wish to arrive earlier than September 6 and/or stay beyond September 10, Asilomar may be able to accommodate you. Rooms beyond the dates of the conference are subject to availability and are assigned on a first-come first-served basis. Room reservations for dates outside the conference cannot be made until 90 days or less before the conference begins, or between June 6, 2000 and September 6, 2000. If you would like to stay at Asilomar for nights other than Sept. 6, 7, 8, & 9, please call +1 (831) 372-8016 and ask for the Leisure Guest Reservations Desk. You may inquire about the availability of rooms for any dates beyond the dates of the conference. Rooms may not be available at all depending on other ongoing conferences taking place at Asilomar. If you have already booked overnight lodgings through Asilomar for the conference dates and you know which area and room number you have been assigned, you may check on the availability of this specific room for other dates. If the room is available you will not have to change rooms before or after the conference. However, if the room is already booked for the dates you require, then you will have to switch rooms for your stay before and/or after the conference.

Rooms at Asilomar for dates other than Sept. 6-9 are considered non-conference dates and are priced higher. The fee for non-conference rooms is US $92 per room for two persons in one room. This price includes breakfast, but no other meal, and does not include tax. Non-conference rooms are booked exclusively over the phone, there will be no hard copy requests for these rooms accepted. Please call +1 (831) 372-8016 when you are ready to book extra-dates. Non-conference rooms are reserved with full payment at the time you call. Please have your credit card ready when you call. Keep in mind that you will need to call Monday through Friday between the hours of 9 am and 5 pm Pacific Standard Time. After booking (& paying) for a non-conference room, you will have 48 hours to cancel your reservation to receive a full refund. If you cancel your reservation after 48 hours after booking, you will receive no refund.

If Asilomar cannot accommodate you before and after the conference, you might check the availability of rooms at these nearby lodgings.

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Conference Setting

Asilomar's secluded setting and clustered meeting and accommodation areas make it an ideal conference location. See grounds map for location of each building listed. Check in time is after 3:00 pm on Sept. 6, and check out time is by noon on Sept. 10, 2000.

Accommodations (available for this conference) include:

• North Woods: Two-story lodges. Rooms with one queen bed and one single bed in each room, view of woods or ocean, living room with fireplace on each floor.
• View Crescent: Two-story lodges. Rooms with queen, double and single beds. Some rooms with fireplaces, balconies, or decks with sweeping ocean views.
• Sea Galaxy: Two-story lodges with 4 single-bed units, compartmented baths; balconies or decks, some with sea views; some rooms have fireplaces.
• Long Views: Each room with 2 double beds & private baths.

Meeting Spaces and Conference Rooms (reserved for this conference):

• Merrill Hall: Poster sessions, refreshments, exhibits, and meeting place
• Kiln and Fred Farr Forum: Oral presentation of papers
• Chapel: First night reception

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View Crescent Lodges

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Amenities at Asilomar

• NOTE: THERE ARE NO PHONES OR TVs IN THE OVERNIGHT ROOMS.
• Recreation Room (near Registration) with pool tables and ping pong tables
• Swimming pool, exercise trail, forested pathways, horseshoes and volleyball
• State Park Ranger-guided nature walks and slide shows available upon request
• Fireplaces overnight areas have meeting rooms with
• General store on the Conference Center grounds
• Dry Cleaning service is available
• Easy access via boardwalk to miles of undeveloped dune, beach, and forested landscape. Asilomar is dedicated to maintaining a natural ecological environment on its 109 acres, so boardwalks through the fragile dune ecosystems are provided for guests to visit with minimum disturbance to these areas.
• Off grounds, Asilomar can make all arrangements for golf, tennis, fishing, and scenic tours
  

• Jitney service on the grounds available for guests to transport luggage or persons from the Administration Bldg to lodges, or to travel between lodges, dining hall, or meeting areas.
• Mail Service is available for guests by checking at the front desk in the Administration Office. Pickup for outgoing mail is daily at 9 am. For incoming mail, please have the mail addressed to you:

  Your name
  c/o of the Bioluminescence /Chemiluminescence 2000 Symposium
  Asilomar Conference Grounds
  PO Box 537
  Pacific Grove, CA 93950

• Fax and telephone messages will be delivered regularly to guests rooms. Fax service is available for a nominal fee at the front desk.
• Safe Deposit Box available for guests' use at front desk
• Parking for all guests residing at Asilomar is provided on the grounds. Guests are asked to park in designated areas only. Disabled parking is available. Please note one-way drives and speeds limits on the grounds of 15 mph. No recreational vehicles are permitted. There are 10-minute parking zones available for registration or pickup of fellow conference guests residing at different lodges.
  

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Dining Services at Asilomar

If you are staying at Asilomar, all meals are included in your room fees.

If you decide to stay off Asilomar grounds, there will be a daily usage fee charged by Asilomar of $8.00. Also, if you wish to eat at Asilomar in the dining hall, you will need to pay separately for each meal.

Meals are served at Crocker Dining Hall iwhere groups are seated together at designated tables. Daily dining room times are as follows:

Breakfast...........................7:30 am to 9:00 am
Lunch..............................12:00 Noon to 1:00 pm
Dinner................................6:00 pm to 7:00 pm

Unfortunately, there is no refund for meals not eaten at Asilomar, and no food is permitted in the overnight rooms except in cases of illness.

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Asilomar Conference Grounds

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Monterey Weather

Monterey and surrounding regions have a year-round temperate climate. Daytime highs are usually in the low 70's (degrees F). Nighttime temperatures can be quite a bit cooler than midday temperatures so layered, casual clothing and comfortable walking shoes will be appropriate for the climate and the conference. Rain is unlikely, but fog is common.

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Transportation to Asilomar

There are three major airports that serve the Monterey area, Monterey Peninsula Airport (<10 mi away), San Jose airport (80 mi away), San Francisco Airport (130 mi away). There is also a train station in Salinas (30-min drive away) with direct coach (bus) service to Monterey served by Amtrak.

If you are not planning on having a car while in the area, there will be a free shuttle service provided by MBARI from the Monterey Peninsula Airport and the Monterey Transit Plaza (Amtrak drop off point for coaches from Salinas) directly to Asilomar on Sept. 6, 2000 from approximately 10 am to 4:00 pm. This shuttle will make frequent pick ups at both locations. To catch the shuttle, wait in the driveway/pick-up area of the airport or transit plaza and look for a large white van with "MBARI" written on the side. Tell the driver you are going to the Asilomar Conference.
NOTE: this free service is only available between the stated hours and only on Sept. 6.

If you will require transportation to Asilomar at times other than noon to 4:00 pm on Sept. 6. Here are some alternatives if you are already in the Monterey Area and need to get to Asilomar:
NOTE: if you cannot arrive in the area in the times that our shuttle will be making pick-ups, then transportation to Asilomar will be your financial responsibility.

• Taxis from the Monterey Peninsula airport to Asilomar cost US $20, one-way.
• Local bus services.
• Rental cars at the Monterey airport (avg. cost = $40/day).

Airlines serving Monterey Airport

• America West
• American Eagle (American Airlines)
• United Airlines

(The next closest airport is the San Jose Airport, which is 1.5 to 2 hr north of Monterey by car. Even further north is the San Francisco Airport, which is approximately 2.5 hr from Monterey by car.)

You can also arrange transportation from the San Francisco or San Jose airports. We have provided some information on the types of transportation available.

If you will have a car while in the area, please see the driving directions below.

 

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Driving Directions

Monterey Peninsula Airport to Asilomar Conference Grounds

• At the airport, take Olmstead Rd. out of the airport
• Turn right at the light signal onto Hwy 68 West
• Follow the signs for Hwy 1/ Hwy 68
• Take the exit for "Pacific Grove/ Pebble Beach" on Hwy 68 West
• Hwy 68 West will lead to Forrest Ave
• Pass through the light signal at David Ave, and then get into the left-hand turn lane
• Turn left onto Sunset Ave
• About 1 block from the ocean, turn right onto Asilomar Blvd, which will lead you to the Asilomar gates on the left!

Hwy 1 to Asilomar

• Take the exit for "Pacific Grove/ Pebble Beach" to get on Hwy 68 West
• Hwy 68 West will lead to Forrest Ave.
• Pass through the light signal at David Ave, and then get into the left-hand turn lane
• Turn left onto Sunset Ave
• About 1 block from the ocean, turn right onto Asilomar Blvd, which will lead you to the Asilomar gates on the left!

Hwy 101 to Asilomar (from San Francisco or San Jose = the North)

• Traveling south on Hwy 101 from the San Francisco/ San Jose area, stay in the right-hand lane for the Monterey Peninsula exit (Hwy 156 West)
• Continue on this 2-land connector for 5 miles, past Castorville to Hwy 1 South
• Follow the signs to Monterey and Hwy 68 West (Pacific Grove/ Pebble Beach Hwy exit)
• Hwy 68 West will lead to Forrest Ave.
• Pass through the light signal at David Ave, and then get into the left-hand turn lane
• Turn left onto Sunset Ave
• About 1 block from the ocean, turn right onto Asilomar Blvd, which will lead you to the Asilomar gates on the left!

 

Hwy 101 to Asilomar (from Los Angeles or Santa Barbara = the South)

• Traveling north on Hwy 101, stay on this Hwy until you reach Salinas
• Follow the signs to Monterey and Hwy 68 West
• Take the Hwy 68 offramp to "Pacific Grove/ Pebble Beach"
• Hwy 68 West will lead to Forrest Ave.
• Pass through the light signal at David Ave, and then get into the left-hand turn lane
• Turn left onto Sunset Ave
• About 1 block from the ocean ,turn right onto Asilomar Blvd, which will lead you to the Asilomar gates on the left!

Transportation to Asilomar from the other airports

If you fly into San Francisco (SFO) or San Jose Airports (SJC), here are some suggestions for transport to Asilomar Conference grounds. See also Monterey transportation webpage. Prices and times are subject to change, so call the service numbers for the most current information.
NOTE: the costs are much lower if several people share the shuttle.

Early Bird Airport Shuttle Service to/ from:Service to/ from:

For other destinations, they charge $40.00/ hr. Reservations recommended.

Main Event Monterey Peninsula Airbus

Tel +1 (831) 646-5466

• Airbus departs San Francisco Airport (SFO) 5 times per day starting at 7:15 am and 10:00 pm and travels to Salinas and Monterey. Airbus departs San Jose Airport (SJC) 5 times per day starting at 8:00 am and ending at 10:50 pm, and travels to Salinas and Monterey. Airbus departs Monterey for SJC and SFO 5 times per day starting at 4:30 am and ending at 6:00 pm.
• Full schedules of times of arrival and departure and costs per person can be obtained by calling +1 (831) 646 5466, or +1 (831) 883 2871.Costs for one person range from $35 to$85.

Airbus pickup points:

 

Prices are subject to change. Two-bag limit plus carry-ons. Excess baggage space available for an extra charge. Reservations recommended. Special pickups can be arranged.

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